Legislation Related to Electronic Record Interchange Among Public Institutions and Things to Do in Public Institutions

Abstract

Information and records in electronic environment have been valid in law by the enactment of Electronic Signature Act and the updates to legislation. With the enforcement of legislation, the transformation process of the business process related to record management from physical environment to electronic environment has been accelerated. In order to manage the records of public institution in electronic environment, every public institution started to establish an Electronic Record Management System (ERMS). The issues related to electronic record (e-record) interchange among public institutions are planned to solve by way of developing e-Correspondence Project and Registered e-Mail (REM) Project. The aim of this study is to provide information and to raise the consciousness about the projects mentioned above and the responsibilities of public institutions. In this study; the literature and especially the legislation related to record management processes, electronic signature (e-signature) and REM have been reviewed and some interviews with responsible people related to projects and legislation have been done. It is necessary for public institutions to structure an ERMS which is appropriate to TSE 13298 and e-Correspondence Technical Specification Document and to buy a REM address after the REM Service Providers (REMSPs) start giving service.